General Rule:

All coaches, sport's general managers, sport's commissioners and board members will be required to pass a background check on a calendar year basis in order to serve in any of the afore mentioned capacities. The 'Pass' condition involves receiving a 'No Record' response or one of the few exceptions which are detailed below. If you submit an Act 34 as an alternative to the normal process please black-out your SSN and place in a sealed envelope.

Rationale:

In order to protect the children of our program, we cannot allow those with criminal backgrounds to serve as leaders of our club. The difficulty in this assessment is determining what constitutes a criminal background or high risk background. It is the view of the board that there are certain, minor offenses which may have occurred in a period greater than ten years earlier which are no longer an indication of the individual's judgment and therefore, may be excused in the evaluation of an individual's ability to perform in one of the stated capacities.

Specific Guidelines:

1. In order for an individual to qualify for the position of coach, general manager, commissioner or board member, the results of their background check must show "No Record" with the following exceptions:
- A summary offense which is greater than 10 years old
- A single driving under the influence (DUI) which is greater than 10 years old

2. There will be no exceptions to item # 1.

3. Eligibility will be reviewed on an annual basis.

4. The BYC Board can at any time request an individual operating in one of the stated capacities to submit a new background check.

General Rule:

Alcohol usage is not permitted on any BYC property under any circumstances. This includes the club house, snack bar, barn or any surrounding field on BYC property, no matter what the event. In addition, alcohol may not be served as part of any BYC-sponsored event off BYC property, such as sporting events (travel and intramural), banquets or meetings at which BYC children are in attendance.

Rationale:

In order to protect the safety of, and set a good example for, the children in our program, we cannot allow alcohol usage on BYC property at any time or at any BYC event when any BYC child is in attendance. The Board is committed to the improving the overall BYC experience for all children and alcohol has no place at any BYC event at which BYC children are in attendance.

Other Guidelines:

As a role model for BYC Children, all BYC coaches and board members are expected to use discretion when drinking alcohol for their own safety and the reputation of BYC.

The BYC Board would like to recognize all BYC teams that win championships against non-BYC teams.

Eligibility: All BYC teams of all age groups/sports that participate in inter-league play, not including individual / weekend tournaments, or intramural play.

Awards: The BYC Board would like to present a token of congratulations (such as a medal/patch or other award decided upon by the BYC Board) to all participants on the championship team. The presentation of the awards would take place at a BYC Board meeting, or team gathering, depending on preference of the coach and availability of the BYC Board.

Procedure: Coaches of championship teams should notify the board of league information, team rosters, any other information that may be requested, and to schedule the awards ceremony. The board member responsible for coordinating/ordering the awards is:

Sandy Minford

BYC Field Closure and Practice Cancellation Process/Policy

The BYC Board would like to recognize all BYC teams that win championships against non-BYC teams.

During the Spring and Fall seasons weather plays a major role in many sports, first and foremost is insuring the safety of our children. Second is minimizing the damage to BYC and Garnet Valley Fields. The following outlines the process for closing the BYC complex or canceling games or practices.

1. # If the weather is changing for the worst during the game all coaches must be on the lookout for lightening. Once lightening is spotted by a coach or parent the game is to be IMMEDIATELY stopped and everyone is to leave the field. In specific cases (games) the team must wait (in a safe area) 20 minutes without lighting, if no lighting the game can resume. In practice situations we recommend canceling the remainder of the practice.

2. If it starts to rain during or prior to a game, both coaches are to meet and discuss the field conditions. They must take into account child safety and field damage. If only one coach deems it not playable the game is canceled.

3. If it’s been raining during the night. The Sports Commissioners of the appropriate seasonal sport and Operations Director must meet at least an hour prior to any practice or game starting and to discuss the options of closing the fields based on safety and field damage. Upon completion of the discussion, the Operation Director makes the final decision. Once the fields are closed NO ONE may use them unless they contact the Sports Commissioner who will then contact the Operations Director.

4. Additional considerations will be made for travel games where a BYC team is playing against a different club on fields that we are using. If it is deemed that the fields can be made playable to support a travel game, then the Sports Commissioner will request approval from the Operations Director for field use.

Field House Guidelines and Requirements

General Information:

All requests from outside organizations to use the BYC Field House must meet the below requirements. Once all the requirements are met they must be submitted to the Operations Committee (bycoperations@verizon.net) to review and submit to the Board for final approval.

Requirements:

The following documents are required before any request will be reviewed:

• Who and what the Field House will be used for
• Specific dates and times of usage
• Specific areas wanted for use:
• Court 1
• Court 2
• Court 3 (Small)
• Multi-Purpose Room
• Wrestling Room
• Any combination of the above
• Proof of insurance
• Hold Harmless Agreement signed

Specific Guidelines:

• The cost of using the Field House contained documented in the Field House Pricing document
• All trash and equipment must be removed or put back before the end of the documented end time
• The Field House area that was used must be swept before the documented end time.
• Bathroom must be check and cleaned up after usage
• If there are issues with the Field House when arriving (something is broken or damaged) you must contact the Operations Committee immediately. (484)840-0276

BYC reserves the right to revoke any request at any time if any of the above requirements or guidelines are false or violated.

Field Lending Guidelines and Requirements

General Information:

All requests from outside organizations to use any BYC field must meet the below requirements. Once all the requirements are met they must be submitted to the Operations Committee to review and submit to the Board for final approval. In considering requests from outside organizations, the needs of BYC teams will be given first priority, and requests from Garnet Valley school teams will be given second priority.

Requirements:

The following documents are required before any request will be reviewed:

• Who and what the field will be used for The name of the organization making the request and the proposed use
• Specific dates and times of usage
• Proof of Insurance
• Hold Harmless Agreement signed

Specific Guidelines:

• There will be a cost assessed to all outside organizations using BYC fields based on the amount and nature of the use.
• All trash must be removed and all equipment returned to its proper place before the documented end time.
• The field in use must be vacated, raked and returned to its original condition before the documented end time.
• All games must be ended with sufficient time to leave the field in the required condition prior to documented end time.
• If there are issues with the field when arriving (something is broken or damaged) you must contact the Operations Committee immediately.
• All field users must follow BYC’s field closure policy.

BYC reserves the right to revoke any request at any time if any of the above requirements or guidelines are false or violated.

Board Policy on Fundraising

General Information:

All fundraising is to be managed by the Financial Coordinator of the Board of Directors. No individual sport or member may engage in any fundraising without prior approval of the Board of Directors. All fundraising proceeds are applied to the general funds of the Club and are not to be retained by any specific sport. The Board of Directors will allocate all fundraising proceeds as it sees fit.

Rationale:

The Board of Directors is charged with managing all affairs of the Club, including its financial affairs, and coordinating the needs of all sports. Therefore, the Board is in the best position to allocate funds among our various sports programs. In addition, for maximum impact and effectiveness, all solicitation of corporate or other sponsorships must be managed by the Board in a unified manner to avoid overlapping and inconsistent requests.

Specific Guidelines:

1. No individual sport or member may solicit any corporate or business sponsor. NO EXCEPTIONS.

2. If a potential sponsor approaches a sport committee or member, the sponsor should be referred to the Financial Coordinator to discuss the sponsor’s options and desires.

3. All Fundraising ideas (e.g., spiritwear, raffles, merchandise sales etc.) must be presented to and approved by the Board prior to implementation. Proceeds will be applied to the general funds of the Club, unless otherwise approved by the Board pursuant to #4.

4. The Board will consider requests for fundraising in connection with a special event such as a travel team tournament, playoff game, meet or competition. The Board has already approved awarding special financing for the cost of a player (up to $100 per player) to attend a tournament, meet or competition where the BYC team or player is representing BYC and has qualified to attend such tournament, meet or competition based on the team’s or player’s record during the BYC season. Therefore, requests for fundraising with respect to a special event must demonstrate that the cost significantly exceeds the $100 per player BYC contribution. The Board may also consider allowing a sports team to host a special event for purposes of raising funds. This should be limited to a unique situation and may not become part of the regular annual budget for the sports committee. The Board retains the final decision whether to permit fundraising at all, the type of fundraising that may be permitted, and the amount of proceeds that may be applied to the special event.

BYC reserves the right to revoke any request at any time if any of the above requirements or guidelines are false or violated.

Board Policy on Outside Club Participation

General Information:

Any child from outside of the documented BYC area may not participate in any BYC Intramural or Travel sport unless the requirements of an exception noted under Specific Guidelines are met.

Documented BYC Area:

Bethel, Concord, Chadds Ford (all of 19317), Chester Heights or Thornbury

Rationale:

To keep BYC a community driven program and to offer our children every opportunity to participate in any and all sports they wish.

Specific Guidelines:

Any exceptions requested must meet the below guidelines and must be approved by the specific Sports Committee and then approved by the Board upon the recommendation of the Operations Coordinator.

• If a child from outside the BYC area wishes to play a sport that is not offered with-in their own community.
• If a team is unable to fill the required number of spots with BYC children to complete a team roster.
1. Intramural program must be thoroughly investigated for candidates regardless of previous tryouts.
• If a family has played for BYC and moved out of the Documented BYC area they can continue to play for BYC if they so desire.
• If a child actively attends school at St Thomas or St. Cornelius they are eligible to play for BYC regardless of where they live.

This policy was approved by the Board of Directors on December 14, 2005

* Updated 3/15/09 to add grandfather rule and added St. Thomas and St. Cornelius to eligibility list.

Board Policy on "Play-up"

General Rule:

In the sprit of Good Sportsmanship BYC has adopted the age appropriate rule to level-set teams into specific age categories.

Specific Guidelines:

Changes to the above must be made to the specific Sports Bylaws and approved by the associated sports committee, then presented to the BYC Board for approval upon the recommendation of the Operations Coordinator.

* The only changes that will be considered should be for the specific reason of improving the Sport programs. This improvement must be documented as part of a presentation to the BYC Board for approval.

This Policy was approved at the December 14, 2005 Board of Directors Meeting.

Board Policy on Registration Refund

General Rule:

BYC will refund only the registration fee for a sport. All other fees, including those for the capital fee, late fee and fundraising, will not be refunded. The capital fee can be applied to a later registration only during the current calendar year for your family.

Specific Guidelines:

The registration fee will be refunded at any time prior to the first official game of the season being played. Refund requests after this time will require Board approval and be reviewed on a case by case basis unless noted in the exceptions category.

Refund requests are processed in the order they are received and will be refunded by the end of the sport's season. Refunds will not be processed prior to the close of the registration period.

Refunds are issued via check or credit card credit only. A refund for one sport cannot be applied to another sport's registration fee.

Exceptions:

Refunds due to injury resulting in the inability to play after the first game will result in a 50% refund of the registration fee ONLY.

* BYC may request a Doctors note.

Brandywine Youth Club Refund Process:

To request a refund, please use one of the following methods:
1. Reply to the email address from which you received your registration receipt. Please include your registration receipt with the request.
2. Forward an email request along with the original registration receipt to refunds@brandywineyouthclub.com.
3. Forward an email request to refunds@brandywineyouthclub.com and provide the following information in the email request:

Child's name
Registration Number (if known)
Sport
Parent's name
Home address
Method of registration payment (on-line with credit card or by check)
Date of registration (if known)

**Late Fee added 1/18/06
**Added Calendar Year and Injury criteria (12/03/06)
**Added Injury refund information (1/14/07)
**Changed refund email address (11/24/09)

Board Policy on Smoking

General Rule:

The Board recognized that the use of tobacco by anyone presents a health and safety hazard which can have serious consequence for both users and nonusers.

Definition:

For the purpose of this policy, tobacco shall be defined as lighted cigarette, cigar and pipe; or any other lighted smoking products.

Rationale:

In order to protect the safety of, and set a good example for, the children in our program, we cannot allow the usage of lighted tobacco in any form on BYC property. The Board is committed to the improving the overall BYC experience for all children and tobacco has no place at any BYC event at which BYC children are in attendance.

Board Policy on Uniforms

General Rule:

All Intramural and Travel uniforms must display the BYC logo on front of the shirt. Intramural uniforms are selected and paid for by the associated Sport (Sports Commissioner and Committee). All Travel uniforms are selected and paid for by the specific team.

Rationale:

In order to keep our Intramural Sports programs "uniform" and to support our sponsorship initiative, this policy must be followed to provide commonality between teams and standardization to our sponsorship program.

Exception requests will be reviewed by the Board at the monthly meeting. The items noted under "Specific Guidelines" must be satisfied before a review is conducted.

Specific Guidelines:

# A picture or description of the requested change must be made to the Sports Commissioner, Operations Committee and Sponsor Coordinator for approval.

# All parents must be notified that the additional cost will not be covered by the BYC registration fee.

# Once the above items are complete the Operations Committee will present the request to the Board for approval.

PREAMBLE

SECTION 1 - NAME
This Association shall be named, known and styled as "The Brandywine Youth Club, Inc.".

SECTION 2 - SEAL
The Brandywine Youth Club shall have a seal, upon which shall be inscribed the name of the organization, the year of its creation, and words, "Incorporated Commonwealth of Pennsylvania".

SECTION 3 - MISSION
The goal of the Brandywine Youth Club is to provide an opportunity for the youth of our community to become involved in organized sports programs, regardless of individual ability. Through these programs the Brandywine Youth Club will strive to assist children in the development of social skills, athletic skills, and to have fun. The Board of Directors shall act as the leadership for the Club, and as such is answerable to the youth and parents of the organization, to be responsive to the needs and concerns of the community.

SECTION 4 - AGE ELIGIBILITY
Sports programs may be developed for children ages five and up. The specific age eligibility for each sport, such as the upper age limit and specific birthdates for eligibility in the program or on certain teams, shall be determined by the committee of each respective sport based on league rules and other relevant criteria and shall be subject to Board approval.

ARTICLE I

MEMBERSHIP

SECTION 1 - CRITERIA

Any person 18 years of age or older, who resides in the area of operation who is of good moral character shall be eligible for membership, regardless of race, creed, color, sex, or national origin, who meet the following criteria:

[A] Pays the annual dues, which are established by the Board of Directors, or have such dues waived by vote of the Board ; or
[B] Enrolls a child in any sport and pays the applicable fee for that sport; or
[C] Has been named Honorary Life Member by vote of the Board of Directors.

SECTION 2 - TERM Membership shall be for a term of one year.

SECTION 3 - VOTING Members shall have the right to vote on any issue on the agenda at the Annual Meeting of the Membership.

ARTICLE II

GOVERNING BOARD

SECTION 1 - GENERALLY

The property and business of this Association shall be governed and managed by the Board of Directors which shall consist of a maximum of eleven (11) members. Each member of the Board shall hold at least one officer position which shall include Chairperson, President, Vice President, Treasurer, Secretary, Sports Operations Coordinator, Financial Planning Coordinator, Public Relations Coordinator, Facilities Coordinator, Equipment Coordinator, and Auxiliary Representative. Each Board member shall be entitled to only one vote no matter how many officer positions he or she may hold.

SECTION 2 - ELIGIBILITY

Each member of the Board of Directors must be a member as defined in Article I. Each Board member must receive a "no record" report under Pennsylvania Act 34. A person nominated for President should have held another position on the Board in the past. A person nominated for Treasurer should possess an accounting or financial background. A person nominated for Auxiliary Representative should be a current or recent past member of the Auxiliary.

SECTION 3 - ELECTION

Elections to the Board for all positions shall be for a term of two years and shall be staggered so that not more than one-half of the Board positions shall be up for election in any year. All terms shall commence the first day of January following the date of the annual meeting at which they were elected. The Chairperson shall not be elected, but rather shall be the immediate past president. Any Board member may succeed himself/herself and/or run for re-election. Commencing with the annual meeting in November 2003, all Board members other than the President, Treasurer and Auxiliary Representative shall be elected at large. Board members elected at large shall assume such officer positions as those Board members may agree among themselves based on each person’s interests and talents. At an annual meeting where the position of President, Treasurer or Auxiliary Representative is up for election, persons shall be nominated to run for the position of President, Treasurer or Auxiliary Representative, as applicable, and the person receiving the most votes for such position shall win the election.

SECTION 4 - DUTIES

The duties of the officers enumerated in Article II Section 1 shall be as follows:

[A] Chairperson The Chairperson shall be the immediate past president of the Association and shall act as parliamentarian at all meetings of the Board and at the Annual Meeting of the Membership. He or she shall be a member ex-officio of all committees within the Association. [B] President The President will be the Chief Executive Officer and will preside at the Annual Meeting of the Membership, and the meetings of the Board of Directors. He or she shall have general active management of the business of the Association, and shall see that all orders and resolutions of the Board of Directors are carried out, and shall execute all bonds, mortgages, and all contracts of this Association. [C] Vice President The Vice President shall be vested with all the powers and shall perform all of the duties of the President during the absence of the latter, and shall have such other duties as may, from time to time, be determined by the Board of Directors, and shall be a member ex-officio of all committees within the Association. [D] Treasurer The Treasurer, under the direction of the Board of Directors, shall have charge of all funds of the Association and shall deposit same in the name of the Association into depositories designated by the Board of Directors. He or she shall make a complete and accurate report of the finances of the Association at the Annual Meeting of the Membership, and at all meetings of the Board of Directors. The Treasurer shall make all records available for an audit in January of each year. [E] Secretary The Secretary will attend all meetings of the Board of Directors and the Annual Meeting of the Membership. The Secretary shall act as the clerk thereof, and shall record all votes and minutes of all proceedings in a book to be kept for that purpose. Such records shall be kept accurate and the Secretary shall be prepared to read same at the request of the presiding officer at any subsequent meeting. The Secretary shall post all notices of all meetings at the Club House, as may be required by the bylaws, and notify the Board of Directors of any special meetings. He or she shall be the custodian of the corporate seal, and of all the books and records of this Association. He or she shall maintain and update the membership list and shall be charged with the duty of affixing the seal on any Association document signed by the President. [F] Equipment Coordinator and Committee The Equipment Coordinator shall be the chairperson of, and be responsible for, the Equipment Committee which shall consist of at least one but not more than three members. Members of the Equipment Committee other than the Equipment Coordinator may, but need not be, members of the Board. The Equipment Committee shall oversee the purchase of all equipment and uniforms for all sports, and the allocation of said equipment and uniforms among the teams. It shall also be responsible for the maintenance, storage, and security of all such equipment and uniforms. [G] Facilities Coordinator and Committee The Facilities Coordinator shall be the chairperson of, and be responsible for, the Facilities Committee which shall consist of at least one but not more than three members. Members of the Facilities Committee other than the Facilities Coordinator may, but need not be, members of the Board. The Facilities Committee shall be responsible for the maintenance and repair of the grounds and buildings owned by the Association. It shall also be in charge of all improvements to the grounds and buildings, whether capital improvements or otherwise, and shall request funding for same from the Board of Directors. The Facilities Coordinator shall make a report to the Board of Directors at each meeting thereof, and shall file a written report for the Annual Meeting of the Membership. [H] Financial Planning Coordinator and Committee The Financial Planning Coordinator shall be the chairperson of, and be responsible for, the Financial Planning Committee which shall consist of at least one but not more than three members. Members of the Financial Planning Committee other than the Financial Coordinator may, but need not be, members of the Board. The Financial Planning Committee shall be responsible for the long-range financial planning of the Association as well as all fund raising activities,.including the procuring of team sponsors and collecting fees from sponsors. Specific sponsorships fees shall be approved by the Board of Directors. It also shall be responsible for insuring that no individual team and/or sport and/or member of this Association engages in any fund raising activity for that individual team or sport, which is strictly prohibited. The Financial Planning Coordinator shall file a report with the Board of Directors as requested, and shall file a written report at the Annual Meeting of the Membership. [I] Public Relations Coordinator and Committee The Public Relations Coordinator shall be the chairperson of, and be responsible for, the Public Relations Committee which shall consist of at least one but not more than three members. Members of the Public Relations Committee other than the Public Relations Coordinator may, but need not be, members of the Board. It shall also be responsible for the advertising of, and publicity for any of the Clubs’ activities, including maintenance of the Club’s website. It shall be responsible for the coordination of any advertisements for any individual sport or team and shall review and proof any press release to be issued for any sport or team. The Public Relations Coordinator shall make a report to the Board of Directors as requested, and shall file a written report of all sponsorship activities at the Annual Meeting of the Membership. [J] Sports Operations Coordinator and Committee The Sports Operations Coordinator shall be the chairperson of, and be responsible for, the Sports Operations Committee which shall consist of at least one but not more than three members. Members of the Sports Operations Committee shall include the commissioner of each sport and such other persons as the Sports Operations Coordinator may select. The Sports Operations Committee shall supervise the entire sports program and shall assist the individual commissioners in their duties. The Sports Operations Coordinator shall make a report to the Board of Directors at each meeting thereof, and each year shall present the nominations from each sports committee of each sports commissioner to the Board for Approval. Any member of the Sports Operations Committee is permitted to be an active coach or assistant coach. Any member of the Sports Operations committee shall not be a commissioner of any sport buy may, if absolutely necessary, be the general manager of a division.

Additional duties of the Sports Coordinator shall include:

(1) Field and gym utilization (procurement/assignment) of the BYC facilities plus other facilities necessary for the sports programs.

(2) Scheduling and coordinating sign-ups.

(3) Presenting to the Board of Directors any issues that require Board action and/or discussion.

The Sports Operations Coordinator shall be responsible for bringing before the Board any grievance a particular member requests to be heard by the Board. The member shall then be given an appointed time to be heard by the Board of Directors (at which a quorum of the Board must be present). The Board shall have an opportunity to ask questions of the member presenting the grievance, as well as to hear from other parties that may be involved in the matter. The Board shall discuss and vote on the matter in private, and the decision of the Board shall be final and binding on all parties involved.

[K] Auxiliary Representative

The Auxiliary Representative shall represent the interests of the Auxiliary and shall act as liaison between the Association and Auxiliary in all pertinent matters.

SECTION 5 - MEETINGS

[A] Frequency - The Board of Directors shall meet at such times and places as the Directors shall determine but at least eight times per year, and shall also meet at the call of the President. The President shall call a special meeting of the Board of Directors upon the request of five members of the Board. Each Director shall be entitled to one week notice of any special meeting.

[B] Quorum - Sixty percent (60%) of the members of the Board of Directors shall constitute a quorum.

[C] Attendance - Unless expressly excused by the Board, any member of the Board of Directors who is absent from three consecutive meetings shall be deemed to have resigned from the Board of Directors and his membership thereon shall immediately terminate. The vacancy thereby created shall be filled in accordance with the provisions of Article VI Section 5. Even if expressly excused by the Board, any member absent from three consecutive meetings shall not have voting power at the first meeting at which he/she returns.

[D] Offices and Votes - A person may hold more than one office of the Board of Directors. He or she shall nevertheless have only one vote regardless of the number of offices held.

ARTICLE III DUES

Each member shall be required to pay yearly dues as determined by the Board of Directors. back to top

ARTICLE IV AREA OF OPERATION

SECTION 1 - GENERALLY

The area of operation for the youth activities of the Association shall include the Borough of Chester Heights, the Townships of Bethel, Chadds Ford, Concord, and Thornbury in Delaware County. Chadds Ford zip code 19317 is entirely eligible regardless of township affiliation.

SECTION 2 - ELIGIBILITY LOSS Reserved

SECTION 3 - EXCEPTIONS

The Board of Directors may approve exceptions to these boundaries as the need arises but any such exceptions are to have a one season duration.

ARTICLE V ANNUAL MEETING OF THE MEMBERSHIP

SECTION 1 - TIME AND PLACE

There shall be an Annual Meeting of the Membership of the Association, which shall be held in the Club House on the first Wednesday of November each year, unless the Board of Directors, by resolution duly passed, shall change the time or place of the meeting. In the event of such change, notice of the time and place of such meeting shall be posted at the Club House on or before October 15.

SECTION 2 - AGENDA

The Association shall post an agenda for the Annual Meeting at the Club House on or before October 27. Any general member in good standing may submit to the President, in writing, by October 10, in advance of the Annual Meeting, any resolution on which the member desires a vote to be taken at the Annual Meeting.

The President shall, by October 15, notify the member whether the resolution will be included on the agenda of the meeting.

If the member is notified that the proposed resolution will not be included on the agenda, then the proposed resolution shall be included on the agenda upon submission of a written request therefor, signed by at least ten members, and received by the President by October 20.

Any member of the Board of Directors may place an item on the agenda at any time prior to the Annual Meeting, provided that the inclusion of said item is approved by a majority of the Board of Directors.

SECTION 3 - ORDER OF BUSINESS

The order of business at the Annual Meeting shall be as follows:

1. Reading of minutes of previous Annual Meeting 2. Reports of officers and committees 3. Election or announcement of Officers and Directors 4. Other Agenda Items 5. Address of President Elect 6. Adjournment

SECTION 4 - GOVERNING PROCEDURE

The proceedings at the Annual Meeting of the Membership shall be governed by Roberts Rules of Order, Revised.

SECTION 5 - QUORUM

Ten members present at the Annual Meeting of the Membership shall constitute a quorum for the transaction of business.

SECTION 6 - ADJOURNMENT, CONTINUATION AND RECONVENIENCE

Any Annual or Special Meeting of the Membership at which a quorum for the transaction of business is not present may be adjourned and reconvened at another place, date and time by the President. Notice of such reconvened meeting shall be posted at the Club House at least ten (10) days before the reconvened meeting. Any Annual or Special Meeting of the Membership at which a quorum for the transaction of business is present may be adjourned, continued and reconvened at another place, date and time by vote of a majority of Membership present and voting. Notice of such adjourned, continued and reconvened meeting need not be given.

SECTION 7 - SPECIAL MEETINGS OF MEMBERSHIP

A Special Meeting of the Membership may be called by the President for the purpose of conducting any business proper for a meeting of the Membership. Notice of such Special Meeting shall be posted at the Club House at least fifteen (15) days prior to the date of the Special Meeting. Such notice shall specify the date, time and place of such Special Meeting and the agenda therefor.

ARTICLE VI

NOMINATION AND ELECTION

SECTION 1 - TIME AND PLACE

The nomination and election of officers and directors shall be held at the Annual Meeting of the Membership.

SECTION 2 - FINAL CANDIDATES

A list of candidates shall be at the Club House prior to the Annual Meeting of the Membership, however, nominations will not be considered closed until the vote is called.

SECTION 3 - METHOD OF VOTING Voting shall be oral or by written ballot, as the members present shall, by majority vote, direct.

SECTION 4 - ELECTION PROCESS

The nominee for each office receiving the highest number of votes shall be declared elected. Any nominee that runs unopposed must receive the affirmative vote of a majority of the Membership present and voting at a meeting for the election of directors in order to be elected.

SECTION 5 - VACANCIES

Any vacancy in any office on the Board of Directors shall be filled by the Board. Nominations to fill such vacant office shall be presented to the Board. The vacant office shall be filled by the nominee with the most votes cast by members of the Board or, if there is only one nominee, by the affirmative vote of a majority of the Board. Any person appointed to fill a vacancy shall serve until the end of the calendar in which he/she was appointed.

ARTICLE VII COMMITTEES

SECTION 1 - GENERALLY

There shall be such standing and special committees as the Board of Directors shall, by majority vote, establish, and said committees shall perform such functions as directed by the Board of Directors.

SECTION 2 - SPORTS COMMITTEES

[A] Sports Committees - Each Sports Committees shall be supervised by the Sports Operations Committee shall have such committee members as are approved by the Board of Directors. Each Sports Committee shall recommend a plan for the supervision of the individual sports program. Each Sports Committeeshall report to the Sports Operations Committee, as necessary. The Sports Operations Committee shall report to the Board of Directors as required.

1. Baseball Committee - There shall be a Baseball Committee chaired by the Baseball Commissioner and shall have such committee members as are approved by the Board of Directors. The Baseball Committee shall have the responsibility of developing all aspects of the BYC baseball program. The Committee?s function is to make recommendations only. The establishment of any rules and regulations shall be solely within the province of the Board of Directors.

2. Basketball Committee - There shall be a Basketball Committee chaired by the Basketball Commissioner and shall have such committee members as are approved by the Board of Directors. The Basketball Committee shall have the responsibility of developing all aspects of the BYC basketball program. The Committee?s function is to make recommendations only. The establishment of any rules and regulations shall be solely within the province of the Board of Directors.

3. Cheerleading Committee - There shall be a Cheerleading Committee chaired by the Cheerleading Commissioner and shall have such committee members as are approved by the Board of Directors. The Cheerleading Committee shall have the responsibility of developing all aspects of the BYC cheerleading program. The Committee?s function is to make recommendations only. The establishment of any rules and regulations shall be solely within the province of the Board of Directors.

4. Football Committee - There shall be a Football Committee chaired by the Football Commissioner and shall have such committee members as are approved by the Board of Directors. The Football Committee shall have the responsibility of developing all aspects of the BYC football program. The Committee?s function is to make recommendations only. The establishment of any rules and regulations shall be solely within the province of the Board of Directors.

5. Soccer Committee - There shall be a Soccer Committee chaired by the Soccer Commissioner and shall have such committee members as are approved by the Board of Directors. The Soccer Committee shall have the responsibility of developing all aspects of the BYC soccer program. The Committee?s function is to make recommendations only. The establishment of any rules and regulations shall be solely within the province of the Board of Directors.

6. Softball Committee - There shall be a Softball Committee chaired by the Softball Commissioner and shall have such committee members as are approved by the Board of Directors. The Softball Committee shall have the responsibility of developing all aspects of the BYC softball program. The Committee?s function is to make recommendations only. The establishment of any rules and regulations shall be solely within the province of the Board of Directors.

7. Wrestling Committee - There shall be a Wrestling Committee chaired by the Wrestling Commissioner and shall have such committee members as are approved by the Board of Directors. The Wrestling Committee shall have the responsibility of developing all aspects of the BYC wrestling program. The Committee?s function is to make recommendations only. The establishment of any rules and regulations shall be solely within the province of the Board of Directors.

8. Volleyball Committee - The Volleyball Committee shall have the responsibility of developing all aspects of the BYC volleyball program. The Committee’s function is to make recommendations only. The establishment of any rules and regulations shall be solely within the province of the Board of Directors.

9. Lacrosse Committee - The Lacrosse Committee shall have the responsibility of developing all aspects of the BYC lacrosse program. The Committee’s function is to make recommendations only. The establishment of any rules and regulations shall be solely within the province of the Board of Directors.

ARTICLE VIII

DIRECTORS LIABILITY AND INDEMNIFICATION

SECTION 1 - GENERALLY

No Director of the Association shall be personally liable for monetary damages for any action taken, or any failure to take any action, unless: (i) he or she has breached the standards set forth in Title 42, Chapter 83 §8363 of the Pennsylvania Consolidated Statutes relating to performing of fiduciary duties, and (ii) such breach or failure to perform constitutes self-dealing, willful misconduct or recklessness. The foregoing limitation of liability shall not apply to the responsibility or liability of any person either pursuant to any criminal statute or for the payment of taxes pursuant to local, state, or federal law. If the Pennsylvania Consolidated Statutes is hereafter amended to authorize the further elimination or limitations of liability of corporate fiduciaries, then the liability of a director, in addition to the limitation on personal liability provided herein, shall be limited to the fullest extent permitted by the amended Pennsylvania Consolidated Statutes.

SECTION 2 - INSURANCE

The Association may maintain insurance, at its expense, to protect itself and any director, officer, employee, agent, fiduciary or representative of the Association or another subsidiary or related corporation, joint venture, trust or other enterprise, against any expense, liability or loss, whether or not the Association would have the power to indemnify such person against such expense, liability or loss under the laws of the Commonwealth of Pennsylvania.

ARTICLE IX AUXILIARY

SECTION 1 - GENERALLY

The Brandywine Youth Club, Incorporated, shall have within its organization an Auxiliary, organized with elected officers. They shall sponsor and support programs within the Association, but shall be governed by the Board of Directors.

SECTION 2 - MEMBERSHIP

Membership in the Auxiliary will be governed pursuant to the bylaws of the Auxiliary. Active membership in the Auxiliary shall not be construed to be membership in this Association. To be a member of this Association, a member of the Auxiliary shall comply with the requirements of Article I of these bylaws.

SECTION 3 - AUXILIARY REPRESENTATIVE

The Auxiliary shall nominate each year one or more of its members for election to the Board of Directors of this Association at the Annual Meeting of Membership. Such representative of the Auxiliary must be a member of this Association pursuant to Article I of these bylaws.

ARTICLE X GENERAL PROVISIONS

SECTION 1 - DUES

Annual dues shall be determined from time to time by the Board of Directors.

SECTION 2 - FISCAL YEAR

The fiscal year of the Association shall be January 1 of each year until December 31 of that same year.

SECTION 3 - FUND RAISING

Fund raising shall be the exclusive function of the Board of Directors, and any fund raising activity for any individual team and/or sport is expressly prohibited.

SECTION 4 - BONDS

The Board of Directors will require the Financial Manager and Treasurer to be bonded for such amounts as it shall deem necessary, premiums on said bonds shall be paid for by the Association.

SECTION 5 - SIGNATURE

All checks given in payment of any debt or obligation of the Association shall contain the signature of the person holding either the office of President or Treasurer.

SECTION 6 - AUTHORITY TO BIND THE ASSOCIATION

No individual member of the Association nor officer of the Association shall have the prior approval to contract for or incur any debt as agent or to obligate this Association for any amount. Any member or officer seeking funding for any specific project or program shall make such requests to the Board of Directors, and receive prior approval from the Board. Any violation of this section shall be cause for the immediate suspension and/or removal from office of any member. In addition, the Board of Directors may impose personal liability on an individual for unauthorized acts found to be in violation of the provisions of this section.

ARTICLE XI AMENDMENTS

These bylaws may only be amended at the Annual Meeting of the Membership provided that notice of any proposed amendment has been posted with the agenda for the Annual Meeting, and that the amendment receives the vote of two-thirds of those present at the Annual Meeting.

ARTICLE XII

EFFECTIVE DATE The bylaws of this Association as amended this date, shall take effect immediately.